Controller

Controller

Description

The Controller, working under the general direction of the Chief Financial Officer, is responsible for the daily oversight of all University accounting functions, including payroll, general ledger, purchasing, & cashiering; compile financial reports as requested by various internal parties and external agencies; ensure strong internal controls over accounting transactions; maintain general ledger in accordance with GAAP; interface payroll and student billing modules with finance; perform or review bank reconciliations; maintain property control records; supervise three classified positions. Minimum qualifications include Bachelor's degree in a business discipline with a minimum 18 hours of accounting, six years of related job experience, and two years of related management experience. Master's degree in a business discipline and/or CPA certification are preferred.

Committee review of applications begins on January 29, 2020. Applications will be accepted until the position is filled.

Examples of Duties

1. Oversight of general ledger by approving new accounts, approving journal vouchers, interfacing general ledger with payroll & student billing modules, etc. This duty is performed monthly.
    
2. Payroll: Approve status forms; review & approve payroll runs; approve payment of employee benefits; electronically remit direct deposit, retirement, and federal tax payments. This duty is performed monthly.
    
3. General supervision of purchasing, payroll and cashier's office. This duty is performed daily.
    
4. Review, approve, & submit ACH activity, bank transfers, and wires from University bank account. This duty is performed daily.
    
5. Investigate, analyze, & correct as necessary payment to payroll vendors, payroll deductions, & questioned expenditures posted to general ledger. This duty is performed daily.
    
6. Review quarterly 941 payroll reports for the Internal Revenue Service. This duty is performed irregularly.
    
7. Prepare W-2s and 1099s and oversee preparation of 1098Ts for reporting to the Internal Revenue Service. This duty is performed annually.
    
8. Prepare & post year-end closing entries for general ledger in accordance with GAAP. This duty is performed annually.
    
9. Prepare the annual financial report in accordance with GASB Statements 34/35. This duty is performed annually.
    
10. Complete year end closing book for the Arkansas Department of Finance & Administration. This duty is performed annually.
     
11. Prepare or provide financial input for miscellaneous annual reports such as the HLC Institutional Update, Moody's Survey, IPEDs, FISAP, etc. This duty is performed annually.
     
12. Reconcile two operating bank accounts & review payroll account reconciliation. This duty is performed monthly.
     
13. Print & distribute expenditure reports for various on-campus departments upon request. This duty is performed monthly.
     
14. Attend meetings/serve on committees. This duty is performed weekly.
     
15. Special projects to include I.T. upgrades and enhancements to promote operating efficiencies and strategic departmental planning. This duty is performed annually.
     
16. Other duties as assigned by the Chief Financial Officer. This duty is performed irregularly.

Perform any other related duties as required or assigned.

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE
Five year technical degree (I.E. bachelors) or equivalent experience required. In such fields such as engineering, science, computer engineering, etc, plus 6 years related experience and/or training, and 2 years related management experience, or equivalent combination of education and experience.

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT
Funds, Property & Equipment Responsibility:22000000

SUPERVISORY RESPONSIBILITIES
Directly supervises 0 subordinate supervisor(s) who supervise(s) a total of 0 employee(s). Supervises 3 non-supervisory employee(s). Departments supervised by this position include Payroll, Purchasing, and Cashiering. Carries out supervisory responsibilities in accordance with the organizations policies and applicable laws. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems.

COMMUNICATION SKILLS
Ability to read, analyze, and understand common scientific and technical journals, financial reports, and legal documents; Ability to respond to complex or difficult inquiries or complaints from customers, regulatory agencies, or members of the business community.

MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

SUPERVISION RECEIVED
Under general direction, working from policies and general directives. Rarely refers specific cases to supervisor unless clarification or interpretation of the organization's policy is required.

PLANNING
Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work, in addition, the organization and delegation of work operations for a group of employees engaged in widely diversified activities.

DECISION MAKING
Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance, either of which would affect the work operations of small organizational component and the organization's clientele.

MENTAL DEMAND
Intense mental demand. Operations requiring sustained directed thinking to analyze, solve, or plan highly variable, administrative, professional, or technical tasks involving complex problems or mechanisms.

ANALYTICAL ABILITY / PROBLEM SOLVING
Moderately directed. Activities covered by wide-ranging policies and courses of action, and generally directed as to execution and review. High order of analytical, interpretative, and/or constructive thinking in varied situations.

USE OF MACHINES, EQUIPMENT AND/OR COMPUTERS
Occasional use of highly complex machines and equipment; specialized or advanced software programs.

ACCURACY
Probable errors would normally not be detected in succeeding operations and could possibly affect organization-patron relationship, involve re-work, or additional expenditures in order to properly resolve the error. The possibility of such errors would occur quite frequently in performance of the job. May also cause inaccuracies or incomplete information that would be used in other segments of the organization as a basis for making subsequent decisions, plans, or actions.

PUBLIC CONTACT
Regular contacts with patrons where the contacts are initiated by the employee. Involves both furnishing and obtaining information and, also, attempting to influence the decisions of those persons contacted. Contacts of considerable importance and of such nature, that failure to exercise proper judgment may result in important tangible or intangible losses to the organization.

EMPLOYEE CONTACT
Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems which necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs, plus frequent contact with senior level internal officials.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Bachelor's degree in a business discipline with minimum 18 hours of accounting

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS
Master's degree in a business discipline and/or CPA certification

SOFTWARE SKILLS REQUIRED
Intermediate: 10-Key, Alphanumeric Data Entry, Payroll Systems, Spreadsheet, Word Processing/Typing

 

Supplemental Information

PHYSICAL ACTIVITIES
The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

While performing the functions of this job, the employee is continuously required to use hands to finger, handle, or feel, talk or hear; regularly required to sit, reach with hands and arms; frequently required to stand, walk, stoop, kneel, crouch, or crawl; and occasionally required to climb or balance.

The employee must occasionally lift and/or move up to 25 pounds, occasionally lift and/or move up to 50 pounds, frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.

ENVIRONMENTAL CONDITIONS
There are no harmful environmental conditions that are present for this position.

The noise level in the work environment is usually moderate.
 

Arkansas State University – Mountain Home seeks applicants for Controller.

Requirements include a Bachelor’s degree plus six years of related work experience.

Equal Opportunity/Affirmative Action Employer disability/veteran