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CAL POLY Corporation

San Luis Obispo , CA
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Contract& Grant Analyst II/III

CAL POLY Corporation
San Luis Obispo, CA Full time
Posted on February 11, 2018
CAL Poly Corporation is looking to hire a Contract & Grant Analyst II/III DESCRIPTION Summary In support of the University's research, creative, and scholarly activities, the Sponsored Programs Office provides post-award financial and compliance oversight for sponsored projects. The Contract and Grant Analyst II/III is responsible for provides post-award management and financial oversight for contracts, grants, center and institute accounts, and fee-for-service activities; representing the Corporation to sponsors in the negotiation of complex contracts for sponsored project funding; interpreting and analyzing federal, state, and sponsor regulations; financial tracking, reconciliation, and reporting on sponsored project accounts to the Corporation, University, CSU Chancellor's Office, and sponsors; and providing guidance and information to project directors and other sponsored project staff in support of compliant post-award project management. Minimum Qualifications Contract and Grant Analyst II: Equivalent to graduation from a four-year college or university. Two years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis Contract and Grant Analyst III: Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Knowledge of or the ability to quickly learn grants and contracts management and research administration policies and procedures, with the ability to analyze, comprehend, interpret and apply legislative information, and legal/contractual language Knowledge of or the ability to quickly learn government regulations, cost principles and administrative requirements applicable to contracts and grants, including, but not limited to, Integrated CSU Administrative Manual (ICSUAM), Campus Administrative Policies (CAP), California Education Title 5, Executive Orders, Office of Management and Budget (OMB) circulars, Code of Federal Regulations (CFRs), Federal Acquisition Regulations (FARs), system-wide, and local policy, and other research compliance requirements (e.g. Export Control, Conflict of Interest, Human Subjects, Ethics Training, etc.). Ability to keep abreast of issues in higher education and research administration Ability to take initiative, independently plan, organize, coordinate and prioritize work, and perform in various situations where numerous and diverse demands with time constraints and overlapping requirements are involved Ability to research and analyze information, and apply independent judgment, discretion and initiative in recommending appropriate solutions to resolve problems Excellent computer skills with demonstrated advanced proficiency using standard office software programs, including word processing, spreadsheet, database management, email, and calendar. General knowledge and ability to use the internet (i.e., websites, email, online report submission, document uploads, and other electronic research tools) Ability to work in a professional manner effectively and cooperatively with a diverse clientele, including interactions with difficult and demanding individuals both in public and private organizations Knowledge of or the ability to quickly learn private and governmental regulations, and experience interpreting sponsor requirements for award management, and ability to communicate regulations and procedures Excellent communication skills with the ability to provide training to others. Must be able to communicate professionally, openly, and effectively with faculty, administrators, staff, managers, and the community, with the ability to identify and understand questions and provide helpful responses for problem resolution Excellent written communication and proofreading skills (spelling, punctuation, and grammar) with a high attention to detail Ability to analyze data and make accurate projections with the ability to compile, write, and present reports Ability to maintain a high degree of confidentiality Ability to foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the organization Ability to learn and adapt to the use of new technology, such as web-based tools A background check is required for all regular benefited positions The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment Preferred Qualifications Experience working in a University or higher education setting CRA certification Knowledge of Microsoft Office, including Outlook, Word, Excel, Access, and PowerPoint, and ability to quickly learn a variety of standard office computer programs; and experience with computer applications and web-based programs to enter and retrieve information, program databases, and research award regulations Physical Demands Hearing and speaking to exchange information in person or on the telephone Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator Seeing to read a variety of materials Sitting or standing for extended period of time Physical agility to lift 20 pounds to shoulder height Physical agility to lift, carry, push, or pull objects Commuting on an as needed basis to outside meetings and training locations Typical Essential Functions Independent management and oversight of sponsored projects to ensure they are managed in compliance with all relevant Federal, State, CSU System, Campus, and Agency regulations Compose and negotiate complex sponsored contracts, and review sponsor awards documents to implement appropriate post-award management and financial oversight. Represent the Corporation in communications with sponsors regarding project amendments, reporting, and management Interpret and analyze regulations and policies to resolve issues and determine the appropriateness and risk associated with approval of exceptions Provide guidance to faculty to ensure adherence to specific agency requirements in the financial and compliance oversight of the sponsored research projects Provide post-award administrative management including, but not limited to, grant, contract and sub-agreement negotiation and approval, institutional certifications, account establishment, project re-budgeting, expenditure allowability, regulatory compliance, timely invoicing of sponsors, and financial project reporting Provide financial compliance oversight of unusually complex projects such as clinical trials, industry agreements, research centers, foreign projects, subcontracts, and consulting arrangements Interact with other internal administrative units on campus and provide on-going updates and information regarding the status of research activities, as appropriate, to project directors, deans and/or department chairs, and organization executive management Oversee and direct the project closures and record retention management to ensure contractual obligations and compliance requirements are met, including assisting with various internal and external audit reviews Responsible to maintain broad knowledge and understanding of relevant policies, procedures, and best practices across all the operation's subject areas and agencies Attend training and maintain skill currency as appropriate to safely and effectively complete assignments Present topical workshops to faculty, department chairs, deans and program directors. Collaborate with the Director and Operations Manager to develop, implement, and evaluate new and innovative outreach program initiatives to encourage campus participation in effort to increase external funding and improve compliance Perform other duties as assigned. The Corporation reserves the right to add or change duties at any time Special Instructions to Applicants Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and holidays. Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required. AA/EEO/Disability/Protected Veteran Employer