jobs

CONTRACT & GRANTS ANALYST I/II

CAL POLY CORPORATION   San Luis Obispo, CA   Full-time     Education
Posted on April 18, 2022
Apply Now

Contract and Grant Analyst II/III

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link. To email this position to a friend, click on the Email to a Friend link.  If you would like to print a copy of this position for your records, click on the Print Preview link.

Please see Special Instructions for more details.

Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and holidays. This position is benefit eligible.

This position is eligible for partial teleworking after an initial training period is completed. Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.

The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption. Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired. This attestation will ask if you are vaccinated or asking for a medical or religious exemption. If not vaccinated and asking for an exemption you will be required to be tested for COVID-19 one (1) time per week at a testing site on campus.

AA/EEO/Disability/Protected Veteran Employer

Posting Details

Position Information

 

Job Title Contract and Grant Analyst II/III
Posting Number 201000621
Posting Type Regular
Contract End Date  
Salary Range $49,575-$85,891 annually
Hiring Range  
Full Time or Part Time Full Time
If Part Time, List Work Hours  
Position Summary Information

 

Job Description Summary
In support of the University’s research, creative, and scholarly activities, the Sponsored Programs Office provides post-award financial and compliance oversight for sponsored projects. The Contract and Grant Analyst II/III is responsible for post-award management and financial oversight of contracts, grants, center and institute accounts, and fee-for-service activities; representing the Corporation to sponsors in the negotiation of complex contracts for sponsored project funding; interpreting and analyzing federal, state, and sponsor regulations; financial tracking, reconciliation, and reporting on sponsored project accounts to the Corporation, University, CSU Chancellor’s Office, and sponsors; and providing guidance and information to project directors and other sponsored project staff in support of compliant post-award project management.

The department will evaluate a candidate’s qualifications/experience to determine if the individual would be hired in at a level II or a level III analyst
Minimum Qualifications
Contracts & Grants Analyst II:
Equivalent to graduation from a four-year college or university. Two years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a ear-for-year basis.

Contracts & Grants Analyst III:
Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

___________________________________________________________
Qualifications for Analyst II and Analyst III:

· Working knowledge or the ability to quickly learn grants and contracts management and research administration policies and procedures, with the ability to analyze, comprehend, interpret and apply legislative information, and legal/contractual language.
· Working knowledge or the ability to quickly learn government regulations, cost principles and administrative requirements applicable to contracts and grants, including, but not limited to, Integrated CSU Administrative Manual (ICSUAM), Campus Administrative Policies (CAP), California Education Title 5, Executive Orders, Office of Management and Budget (OMB) circulars, Code of Federal Regulations (CFRs), Federal Acquisition Regulations (FARs), system-wide, and local policy, and other research compliance requirements (e.g. Export Control, Conflict of Interest, Human Subjects, Ethics Training, etc.).
· Ability to keep abreast of issues in higher education and research administration.
· Ability to take initiative, independently plan, organize, coordinate and prioritize work, and perform in various situations where numerous and diverse demands with time constraints and overlapping requirements are involved.
· Ability to research and analyze information with the ability to apply independent judgment, discretion and initiative in recommending appropriate solutions to resolve problems.
· Knowledge or the ability to quickly learn financial accounting or financial grants management
· Excellent computer skills with demonstrated advanced proficiency using standard office software programs, including word processing, spreadsheet, database management, email, and calendar. General knowledge and ability to use the internet (i.e., websites, email, online report submission, document uploads, and other electronic research tools).
· Demonstrated ability to work in a professional manner effectively and cooperatively with a diverse clientele, including interactions with difficult and demanding individuals both in public and private organizations.
· Demonstrated knowledge of or the ability to quickly learn private and governmental regulations, and experience interpreting sponsor requirements for award management, and ability to communicate regulations and procedures.
· Excellent communication skills with the ability to provide training to others. Must be able to communicate professionally, openly, and effectively with faculty, administrators, staff, managers, and the community, with the ability to identify and understand questions and provide helpful responses for problem resolution.
· Excellent written communication and proofreading skills (spelling, punctuation, and grammar) with a high attention to detail.
· Ability to analyze data and make accurate projections with the ability to compile, write, and present reports.
· Ability to maintain a high degree of confidentiality
· Ability to foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the organization.
· Ability to learn and adapt to the use of new technology, such as web-based tools.
Preferred Qualifications
Contracts & Grants Analyst II:
    • Experience working in a University or higher education setting
    • Experience with financial accounting or financial grants management
    • Knowledge of Microsoft Office, including Outlook, Word, Excel, Access, and PowerPoint, and ability to quickly learn a variety of standard office computer programs; and experience with computer applications and web-based programs to enter and retrieve information, program databases, and research award regulations.
    • CRA certification.

 


Contracts & Grants Analyst III:
  • Experience in a University sponsored programs or similar office with experience in grants and contracts management and reporting.
  • Knowledge of Microsoft Office, including Outlook, Word, Excel, Access, and PowerPoint, and ability to quickly learn a variety of computer programs, as well as specific knowledge of project financial reporting and drawdown websites ( i.e., Research.gov, Grants Online, Payment Management System, ASAP), and other various computer applications and web-based programs to enter and retrieve information, program databases, and research award regulations.
  • CRA certification.
 
Physical Demands
  • Hearing and speaking to exchange information in person or on the telephone
  • Dexterity of hands, fingers, and wrist to operate a computer keyboard and calculator
  • Seeing to read a variety of materials
  • Sitting or standing for extended period of time
  • Commuting on an as needed basis to outside meetings and training locations
Typical Essential Functions
    • Independent management and oversight of sponsored projects to ensure they are managed in compliance with all relevant Federal, State, CSU System, Campus, and Agency regulation.
    • Compose and negotiate complex sponsored contracts, and review sponsor awards documents to implement appropriate post-award management and financial oversight. Represent the Corporation in communications with sponsors regarding project amendments, reporting, and management.
    • Interpret and analyze regulations and policies to resolve issues and determine the appropriateness and risk associated with approval of exceptions.
    • Provide guidance to faculty to ensure adherence to specific agency requirements in the financial and compliance oversight of the sponsored research projects.
    • Provide post-award administrative management including, but not limited to, grant, contract and sub-agreement negotiation and approval, institutional certifications, account establishment, project re-budgeting, expenditure allowability, regulatory compliance, timely invoicing of sponsors, and financial project reporting..
    • Provide financial compliance oversight of unusually complex projects such as clinical trials, industry agreements, research centers, foreign projects, subcontracts, and consulting arrangements.
    • Interact with other internal administrative units on campus and provide on-going updates and information regarding the status of research activities, as appropriate, to project directors, deans and/or department chairs, and organization executive management.
    • Oversee and direct the project closures and record retention management to ensure contractual obligations and compliance requirements are met, including assisting with various internal and external audit reviews.
    • Responsible to maintain broad knowledge and understanding of relevant policies, procedures, and best practices across all the operation’s subject areas and agencies
    • Attend training and maintain skill currency as appropriate to safely and effectively complete assignments.
    • Create and present topical workshops to faculty, department chairs, deans and program directors. Collaborate with the Director and Operations Manager to develop, implement, and evaluate new and innovative outreach program initiatives to encourage campus participation in effort to increase external funding and improve compliance.
    • Perform other duties as assigned. The Corporation reserves the right to add or change duties at any time

 

 
Special Instructions to Applicants
Cal Poly Corporation provides excellent benefits including medical, dental, vision, life insurance, retirement, paid sick leave/vacation and holidays. This position is benefit eligible.

This position is eligible for partial teleworking after an initial training period is completed. Employment is contingent upon the successful completion of a criminal background check, educational and employment verification, and reference check, as required.

The California State University system (CSU) requires that students, faculty, and any employees of organizations who access campus, or any CSU facilities, to be either fully vaccinated or qualify for a medical or religious exemption. Please note if you are chosen for a position with the Cal Poly Corporation you will be asked to fill out a Vaccine Attestation once you are hired. This attestation will ask if you are vaccinated or asking for a medical or religious exemption. If not vaccinated and asking for an exemption you will be required to be tested for COVID-19 one (1) time per week at a testing site on campus.

AA/EEO/Disability/Protected Veteran Employer
Posting Detail Information

 

Open Date 04/15/2022
Close Date  
Open Until Filled Yes
Review of Applications Begin Date  

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your level of education.
    • No degree
    • HS degree or equivalent
    • Associate's degree
    • Bachelor's degree
    • Master's degree
    • PhD
  2. * How many years of related work experience and/or relevant training do you have?
    • Less than 1
    • 1
    • 2
    • 3
    • 4
    • 5
    • 6+
  3. * Do you have any experience in grants and contracts administration?

    (Open Ended Question)

  4. * Describe your experience managing a complex budget, including any experience with contracts and/or grants.

    (Open Ended Question)

Applicant Documents

Required DocumentsOptional Documents
  1. Resume
  2. Cover Letter
  3. Letter of Recommendation 1
  4. Letter of Recommendation 2
  5. Letter of Recommendation 3

CAL POLY CORPORATION

Cal Poly Corporation Building 15
San Luis Obispo , CA
https://www.calpolycorporationjobs.org