City of Pismo Beach

Pismo Beach , CA
Apply Now

Administrative Account Clerk

City of Pismo Beach
Pismo Beach, CA Full time
Posted on October 7, 2017
CITY OF PISMO BEACH San Luis Obispo County JOB Summary Located halfway between Los Angeles and San Francisco along a six mile stretch of the Pacific Ocean, the small City of Pismo Beach offers an incomparable quality of life. This fiscally strong and stable city is seeking a highly motivated Administrative Account Clerk in its Administrative Services Department. The ideal candidate will have excellent customer service skills, be organized to meet a demanding schedule, have local government financial experience, and be pleasant to work with. Under general supervision, performs a variety of routine to complex technical and administrative accounting support duties in the preparation, maintenance, and processing of accounting records and transactions, including accounts payable, accounts receivable, utility billing, and/or business licensing, in addition to balancing and maintaining manual and computerized accounting and financial records; and performs related work as required. Examples of Essential Job Functions Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Accepts and processes payments at the front counter, over the phone, and by mail, in cash, by check, or by credit card; makes change as necessary and maintains cash drawer as appropriate; processes automatic customer account debits through electronic bank transfers; balances payments and posts transactions in the accounting system daily. Performs a variety of routine to complex administrative and technical accounting support duties related to accounts payable, business licensing, purchase order processing, and/or department-specific technical accounting duties, including posting, balancing, adjusting, and maintaining manual and computerized accounting and financial records according to established policies and procedures. Verifies, posts and records a variety of financial transactions; prepares and maintains databases, records, and a variety of periodic and special financial, accounting and statistical reports; generates reports by computer and balances them appropriately. Maintains a variety of ledgers, registers, and journals according to established account policies and procedures; reconciles transactions and data as directed; records changes and resolves differences; maintains the accuracy of accounting and financial records. Generates and assists in the preparation of monthly, quarterly, and year-end financial, summary, and technical reports. Performs general office support duties such as opening and routing mail and deliveries; preparing correspondence; filing and record keeping; duplicating and distributing various written materials; and ordering and keeping inventory of office supplies. Assists customers, departments, and employees by providing answers and information regarding specific account information, discrepancies, general accounting procedures, and/or department specific issues and problems; researches issues regarding specific transactions; and updates related files and departments on action items. May initiate a variety of work orders for other personnel in the department to which assigned. Assists with year-end closing process. Assists supervisor with special projects as required. Performs other duties as assigned. Qualifications Knowledge of: Terminology and practices of financial and account document processing and record-keeping, including accounts receivable, accounts payable, utility billing, and business licensing. Business arithmetic and basic financial and statistical techniques. Record-keeping principles and procedures. Modern office practices, methods, and computer equipment and computer applications related to work, including word processing and spreadsheet software. English usage, grammar, spelling, vocabulary, and punctuation. Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. Ability to: Perform detailed account and financial office support work accurately and in a timely manner. Respond to and effectively prioritize multiple phone calls and other requests for service. Interpret, apply, and explain policies and procedures. Compose correspondence and reports independently or from brief instructions. Make accurate arithmetic, financial, and statistical computations. Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. Establish and maintain a variety of filing, record-keeping, and tracking systems. Understand and follow oral and written instructions. Organize own work, set priorities and meet critical time deadlines. Operate modern office equipment including computer equipment and specialized software applications programs. Use English effectively to communicate in person, over the telephone, and in writing. Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work. Supplemental Information Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of the twelfth (12th) grade and one (1) year of responsible administrative support experience; experience in financial/accounting record-keeping is desirable. This recruitment will be opened until filled. The first review of applications will occur on Friday, September 29, 2017. EOE

Apply Now

By clicking on the submit button, your information will be shared with this employer. You may be contacted from time to time regarding other opportunities that become available.