Lease Specialist

MINNESOTA DEPARTMENT OF ADMINISTRATION Saint Paul, MN Full-time Real Estate / Property Management

Posted on May 25, 2022

Job Class: Lease Specialist

Who May Apply: Open to all qualified job seekers
Date Posted: 05/25/2022
Closing Date: Open until filled. Priority consideration will be given to applications submitted by June 3, 2022.
Hiring Agency/Seniority Unit: Administration Dept / Administration-MAPE
Division/Unit: Payroll / REM Leasing
Work Shift/Work Hours: Day Shift
Days of Work: Monday-Friday
Travel Required: No
Salary Range: $27.25 - $40.23/hourly; $56,898 - $84,000/annually
Classified Status: Classified
Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
FLSA Status: Exempt - Administrative
Connect 700 Program Eligible: Yes

Job Summary

This position exists to negotiate and prepare (in some cases to assist) all types of commercial leases to meet the needs of the various state agencies needing to lease office and storage space, parking stalls, land, motorcycle skill testing sites, vehicle inspection sites, accident investigation sites, airport hangars, boat slips, monitoring sites, radio towers, etc. This work includes leasing state-owned and non-state owned property for state agencies; negotiating and preparing lease documents; negotiating and drafting income leases for the use of surplus state-owned land and buildings by private businesses or individuals, or by various political subdivisions of the state; preparing market comparison analysis and reports; and acting as liaison and facilitating problem solving between lessor and agency.

Qualifications

Minimum Qualifications

Two years of professional experience locating and negotiating commercial leases for office and storage space and preparing commercial lease agreements or equivalent related experience. Bachelor's degree in business, public administration, law, real estate or closely related field may substitute for one year of experience. Associates degree in business, public administration, law, real estate or closely related field may substitute for six (6) months of experience.

In addition, applicants must demonstrate:

Knowledge of acceptable principles and practices of commercial leasing.
Writing skills sufficient to produce clear and concise reports, leases, and correspondence.
Ability to effectively negotiate, compromise and mediate terms and conditions for lease documents.
Ability to identify issues from landlords and tenants and respond effectively.
Strong communication and customer service skills to develop and sustain productive, effective, and positive working relationships with people at all levels, both within the government and the private sector to promote communication and business agreements.
Good organizational skills.
Ability to prioritize tasks to meet deadlines and complete assignments in a timely manner.
Ability to work independently, while effectively contributing positively to team and work relationships.
Proficiency with Microsoft Office (i.e., Word, Excel and Outlook).
Skillful at effectively using a variety of web conferencing platforms (e.g., Microsoft Teams, WebEx, etc.) and other online tools.
Good problem-solving skills.

Preferred Qualifications

Knowledge of applicable state statutes and rules.
Knowledge of commercial construction, property management, building systems and operations.
Knowledge of construction project management.
Knowledge of lease administration software.
Experience in commercial leasing as both landlord (owner) and tenant in a corporate or public sector environment.
Ability to select and write appropriate comprehensive leases for the individual leasing situation at hand.
Ability to recommend, review, coordinate and implement lease procedures in a timely manner.
Ability to understand factors affecting real estate values, property rights, taxes, assessments, and public records.

Additional Requirements

Successful applicants must pass a criminal background check through American Databank and employment reference checks.

Application Details

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Our differences make us stronger and leveraging them helps us create a workforce where everyone can thrive. The State of Minnesota is an equal opportunity employer. We are committed to embedding diversity, equity, inclusion, and accessibility at our workplace. We do this by developing strong leaders and advocates, increasing cultural competence and understanding among all employees, and removing institutional barriers and attitudes that prevent employees from advancing as far as their talents will take them. We prohibit discrimination and harassment of any kind based on race, color, creed, religion, national origin, sex (including pregnancy, childbirth and related medical conditions), marital status, familial status, receipt of public assistance, membership or activity in a local human rights commission, disability, genetic information, sexual orientation, gender expression, gender identity, or age.

How to Apply

Applicants must apply to the MN Careers website http://www.mn.gov/careers Job ID 56124. Applications not submitted through the Careers site will not be accepted.

If you have questions about applying for jobs, contact the job information line at 651-259-3637.

Contact

If you have questions about the position, contact Alva Jaranilla at alva.jaranilla@state.mn.us. If you have questions about the selection process, contact Ifrah Dualeh at ifrah.dualeh@state.mn.us.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.