Payroll Specialist
We are poised for explosive growth, expansion and opportunities. Are you? If so, then we have a great opportunity just for you…
To ensure accurate processing of payroll for all associates and to provide managers with daily and weekly reports to control labor. Process all payroll adjustments, verifying why adjustment is needed and any necessary follow-up. Processing all vacations, tips, commissions and monetary/hourly adjustments. Processing all deductions, pay increases, terminations, direct deposits, and tax information. Garnishments for Domestic Relations, IRS, PHEAA, etc.
Be Excellent, Be Engaged, Be Empowered to Create Lifelong Memories.
Essential Functions:
- Process all payroll adjustments, verifying why adjustment is needed and any necessary follow-up
- Processing all vacations, tips, commissions and monetary/hourly adjustments
- Process payroll using UltiPro and Nova
- Prepare tips for import through Infogenesis
- Processing all deductions, pay increases, terminations, direct deposits, and tax information
- Entering all new associates on a timely basis
- Garnishments for Domestic Relations, IRS, PHEAA, etc
- Manual checks and manual check reconciliation
- Completing unemployment verification
- Employment verification
- Quarterly taxes (local and occupational)
- Preparing payroll checks for distribution
- Answer payroll questions and inquires form associates
- Prepare bi-weekly invoice for all contractors.
- 401k reporting to Prudential.
- Site Admin, setting up new managers, roles.
- Approval hierarchy/rights. Problem solves technical issues.
- Update GL Codes, mapping GL Codes to correct departments.
- Train all new managers on Novatime
- Keep 401k loans up to date
- Update Head Count Report weekly
- Process and transmit payroll by 3pm every other Monday.
- Make sure all 17 time clocks are working properly.
- Communicate efficiently with associates concerning payroll questions and inquires.
- Provide all managers with proper information to ensure all associates receive an accurate paycheck.
- Make sure all paychecks are ready for distribution by 4pm every other Wednesday.
- Ensure non-financial data for incentives is completed on time and checks are prepared by Wednesday at 5pm.
- Maintain confidentiality of the records.
Knowledge, Skills, and Abilities Required:
- High School graduate
- College Degree preferred.
- Prior payroll experience preferred
- Trustworthy, to ensure confidentiality.
- Organized (must maintain and update files).
- Able to communicate well with others.
- Must be able to work well under pressure and in stressful situations
- Accuracy and attention to detail.
- Ability to work with computer (Payroll and Excel programs)
- Knowledge of Novatime and UltiPro preferred
- Must be able to speak English.