Fleet Supervisor ManagerCity of Santa Maria
Santa Maria, CA Full time
Posted on August 31, 2017
CITY OF SANTA MARIA FLEET Services Supervisor Salary $6,059.34 - $7,365.13 Monthly Location Santa Maria, CA Job Type Full-Time Department Public Works Job Number FY 17-00011 Closing 9/22/2017 5:00 PM Pacific SUPERVISES, assigns, schedules, and participates in maintenance related to repairs of City fleet; trains, assigns, schedules, reviews, and evaluates the work of subordinate staff; and performs related work as assigned. Flyer and official City app @ www.cityofsantamaria.org. File by: 5 pm, 09/22/17. EOE PLEASE see the SELECTION PROCESS below for required attachment(s) to the electronic application. Applicants will not be able to "submit" the application, without first electronically attaching the required documents. If you have further job-related questions please contact staff in the HR Division at 805-925-0951 x2203. If you are experiencing any technical (computer related) difficulties, please call the NEOGOV help line for technical assistance at 1-855-524-5627. IDEAL CANDIDATE: The ideal candidate will be able to guide the Fleet team to provide the highest quality service in the most efficient, cost-effective, and courteous manner possible. The candidate must be able to communicate, both orally and in writing, coordinate and work closely with a wide range of City staff from Police, Fire, Utilities, Recreation and Parks, Public Works, Finance and City Manager's Office. The supervisor should be able to organize and operate an efficient and cost effective vehicle preventative maintenance program. The supervisor should have a extensive background in costing, allocating, and working with budgets. The successful candidate will use a modern fleet software program to track performance measures that will be used to maximize production and minimize cost. THE POSITION: Under limited supervision of the Public Works Operations Manager, supervises and coordinates the overall administration of the Citywide Fleet Services Program, including supervision of subordinate staff. Assesses, organizes, schedules, assigns, and supervises the work for scheduled and unscheduled repairs on City fleet including police and fire vehicles, heavy equipment, and other fleet vehicles. Responsible for preparation and maintenance of division budget. Updates the fleet information system; assigns and administers vendor contract work for City vehicle and equipment repair; tracks contracted and warranty repairs; schedules projects; maintains the fuel site; inventories fuel equipment; and performs other duties as assigned. EXAMPLES OF DUTIES The following duties are typical of this classification and are intended only to describe the various types of work that may be performed, the level of technical complexity of the assignment(s), and are not intended to be an all-inclusive list of duties. The omission of a specific duty statement does not exclude it from the position if the work is consistent with the concept of the classification, or is similar or closely related to another duty statement to address business needs and changing business practices. Supervises, plans, prioritizes, assigns, reviews, and participates in the work of staff responsible for vehicle and equipment maintenance; establishes schedules and methods for providing vehicle and equipment maintenance services; identifies resource needs; reviews necessities with appropriate management staff; allocates resources accordingly; participates in the preparation and administration of the division budget; submits budget recommendations; monitors expenditures; participates in the development of goals and objectives as well as policies and procedures; makes recommendations for changes and improvements to existing standards, policies, and procedures; participates in the implementation of approved policies and procedures; monitors work activities to ensure compliance with established policies and procedures; manages the implementation of emergency and non-emergency repair requests; educates Citywide and department staff in the use of and preventive maintenance cycles for assigned equipment to ensure longevity and compliance with DOT standards; maintains computerized records and physical files for routine maintenance, reviews fuel inventory and reorders fuel and/or repairs to maintain fuel systems; serves as liaison with user departments regarding service problems, recall notices, scheduling, DOT audits, and informational requests; prepares specifications for vehicle and equipment purchases and maintenance of accurate rental rates; prepares documents for equipment procurement; coordinates with contractors in providing contract services; solicits and collects bids for new equipment and vehicles; coordinates the sale of equipment and vehicles no longer used by the City; and performs other duties as assigned. MINIMUM QUALIFICATIONS Education: High school graduation or General Education Diploma. College level coursework in automotive, computers or Business Administration is highly desirable. Experience: Five years of increasingly responsible experience in fleet management, vehicle maintenance or operations, including two years of supervisory experience, and the use of computerized fleet information and fuel management systems. OR any combination of education, training and/or work experience to demonstrate knowledge, skills, and abilities to meet the above minimum requirements. Knowledge of: Principles and practices of vehicle and equipment maintenance to include equipment, tools and materials used in vehicle and equipment maintenance activities and services; principles and practices of fleet management; principles and practices of fleet asset management including the use of a computerized asset management software program; equipment maintenance scheduling procedures; principles and practices of effective supervision and training; principles of budgeting; modern office methods in regard to document management; principles and practices of exemplary customer service; principles and practices of safety management, pertinent local, state and federal laws, ordinances and rules pertaining to motor vehicle fleet, including DMV registration. Ability to: Understand, research, and make recommendations on vehicle replacements and vehicle troubleshooting; use a personal computer to operate Windows based maintenance software, hardware, and related applications such as electronic mail and word processing; manage documents, both electronic and hard copy to effect quick retrieval by multiple users; develop and recommend systems and procedures related to assigned operations; communicate clearly and concisely, both orally and in writing; interpret and explain pertinent department policies and procedures to staff and customers; demonstrate tact and diplomacy with other City employees and the public; establish and maintain effective working relationships; read and interpret maps, plans, sketches, schematics, diagrams, and blueprints; provide information in a consistent manner; organize, implement and direct vehicle maintenance operation and activities; perform the full range of vehicle and equipment maintenance duties; perform the most complex vehicle maintenance duties and operate related equipment; make sound decisions in a manner consistent with the essential job functions; effectively supervise, train and evaluate assigned staff; interpret and explain pertinent department policies and procedures to staff and customers; develop cost estimates for supplies and equipment; take a proactive approach to problem solving; learn the organization, procedures, and operating details of the City department to which assigned, attend work, as scheduled, on a regular basis, to effectively perform the position's required duties and responsibilities, collaborate with a variety of diverse interest groups in reaching a consensus for the betterment of the community; demonstrate an awareness and appreciation of the cultural diversity of the community. License: Possession of a valid and appropriate California Driver License. Must have and maintain a satisfactory driving record and be insurable to operate City vehicles. TOOLS AND EQUIPMENT USED Personal computer and software database; calculator; motor vehicle; telephone; pager; radio; fax ; and copy machine. SELECTION PROCESS: ***Once a recruitment has been open for ten (10) calendar days, the City reserves the right to stop accepting applications prior to the initially posted deadline if a sufficient number of qualified applications are received. To ensure review of application materials, applicants are strongly encouraged to apply as early as possible in the process. The recruitment is officially closed once it has been removed from the City's web site. The completed electronic application packet will include the online application and supplemental questions, and an electronic attachments of a cover letter. For any technical difficulties or help with attaching documents to your application, please contact NEOGOV at 1-855-524-5627. As you complete your online application, please provide complete and accurate information for each employment during the past 10 years. Although a resume is required, it does not substitute for providing the information requested on the electronic application. Do not write "See resume" or "See attached." Failure to provide complete information will cause forfeiture toward employment with the City. As you complete your supplemental questionnaire, please provide length of experience as of the date the recruitment closes, not as of the date you are submitting your application. Applicants are required to apply online. Hard copy application packets will not be accepted in lieu of applying through the online process. However, persons who believe they are qualified under the Americans with Disability Act (ADA) or California Fair Employment and Housing Act (FEHA) may request a reasonable accommodation to participate in the recruitment process. The request must be received by Human Resources with sufficient time prior to the final filing deadline, to allow for the request to be considered through the interactive process. The most qualified candidates will be selected to appear before a panel for an oral interview. Those applicants invited to an interview will be notified electronically at the email address provided by each candidate through the application process. Therefore, it is the applicant's responsibility to provide an accurate email address and to allow their inbox to receive emails in regard to this recruitment. A tentative oral interview date has been scheduled for October 5, 2017. The oral board will recommend a limited number of candidates to the eligibility list from which the new Fleet Services Supervisor may be selected. The tentative second interview date is scheduled for October 10, 2017. A desired start date for filling this position is October 30, 2017. This recruitment may also establish an eligibility list for future Fleet Services Supervisor openings. If at any time during the recruitment any portion of your application packet does not meet the requirements you may be disqualified from further consideration in this recruitment. The City of Santa Maria is a participant in the E-Verify program through the Department of Homeland Security. Upon hire, the candidate must produce original documents according to the Department of Homeland Security Form I-9 List of Acceptable Documents. If you have any questions, please contact Human Resources staff at (805) 925-0951 extension 2203. Although you are unable to make changes to a completed application or add additional documents once you initially submit your packet, if you need to make corrections or attach a document you missed, you may only do so by submitting an entire new application packet prior to the final filing deadline. Please note if you reapply, ONLY your most recent application will be reviewed; all portions of previous applications submitted will be automatically archived without review. It is the applicant's responsibility to submit a fully completed application for Human Resources review; incomplete applications will be subject to disqualification. CONDITIONS OF EMPLOYMENT: Employees in this classification are under an Agency Shop agreement that requires the employee to either join or pay a service fee to the Service Employees' International Union Local 620. As a condition of employment with the City of Santa Maria, all employees are required to be in compliance with the terms and requirements of the City's Dress Code Policy, CAM 2008-02; which includes restrictions regarding tattoos and piercings. Upon hire, the candidate must submit a Department of Motor Vehicles printout summarizing their driving record covering the last 30 days from the closing date of this recruitment. Upon hire, candidate must possess a bank account to accommodate the City of Santa Maria's direct deposit for bi-weekly pay. If a diploma/certificate/degree is required to meet minimum qualifications for the position, proof must be submitted to department staff and received during the reference check process, prior to offer of employment or promotion. PLEASE NOTE: Please note that once minimum qualifications have been reviewed, those applicants who are still being considered for employment will receive a supplemental questionnaire via email regarding criminal convictions. It is the applicants' responsibility to respond timely in order to move forward with the recruitment process.